ROTATION LIST OF PRACTICE PLANNERS

• Cathleen
• Dan
• Declan
• Dom
• Kirk
• Noam
• Tom

PRACTICE PLANNER ROLES

Decide which day of the week.

• For example, can use Doodle, Google Surveys, or Kirk’s QuickPoll tool

• Mostly we try for a weeknight
  • Sometimes we even stick with same weeknight for a period of time!
  • If no weeknight good, Sat/Sun are options (as long as no gigs scheduled)
• Weather constraints
• Monday sometimes is less good after a gig on Sat/Sun (folks can be a bit tired)
• Friday can be harder because folks tend to have other plans (but don’t rule it out)
• (for winter months) Whether indoor space reserved already for a day that week
  • Check Spontaneous Celebrations online calendar at spontaneouscelebrations.org/building-schedule

Decide location.

• The default is outdoors at Stony Brook station
• If on a weekend, and weather permits, we like to go to Pinebank Promontory
• If weather doesn’t permit, then a pre-arranged indoor space is only option

Create setlist.

• Hand-pick/curate the list yourself, or ask bandmates to put it together
  • This makes sense if we have a higher-profile gig coming up soon
• OR use the setlist poll tool (get account from Kirk for Chart-O-Tron)
  • Assign a due date for it (say, 2-3 days prior to practice)

Create Gig-O event.

• Include the setlist, or the link to the setlist poll (noting its deadline)

Identify who will be the Practice Facilitator.

• No later than 2 days prior– ask the person, get confirmation from them
• See “Rotation list of Practice Faciliators” at Chart-O-Tron
• Choose the person next on list, below who facilitated the most recent practice
  • If they aren’t solid green at gig-o, go down the list to the next person who is
• (Note: the Practice Planner can miss practice if necessary!)

Confirm Gig-O event (and/or cancel it, if needed due to weather).

• As soon as a critical mass of people are green; no later than 2 days prior
  • Identify the Practice Faciltator in the gig-o event
    • To help them remember; and so following week can know who’s next
  • If using setlist poll, include reminder “go fill out setlist poll” (with the link)
• IF NEEDED (DUE TO WEATHER): Cancel no later than 2 days prior